The following book may also be useful and is available on-line: Pearce-Moses, Richard. Accountant's Equation: The equation that is the basis of the Balance Sheet: Assets = Liabilities + Owners' Equity. Definitions. A number assigned to identify shipments of records in the records center. ARCHIVES: An institution engaged in the acquisition, description, preservation, All ideas, facts, and imaginative works of the mind which have been communicated, 48.) The term is also used more loosely in association with storing things safely over time, such as 'an archive of your text messages'. The historical or public records themselves, which are generally non-circulating materials such as collections of personal papers, rare books, ephemera, etc." Available in PDF, EPUB and Kindle. The process of accepting custody and establishing initial intellectual and physical control … ( b ) The following definitions of terms also apply to this part: ( 1 ) Act means the Federal Food, Drug, and Cosmetic Act (secs. 1. p.cm.-- (Archival fundamentals series.II) Includes bibliographical references. Then, in the Federal Register of February 25, 2003 (68 FR 8775), we announced the withdrawal of the part 11 draft guidance documents on validation, glossary of … 2. First, archives are documents that are created or … Computers a. Discover our Collection. Advanced Search Options. A space which houses historical or public records. 321-393 )). Definitions. Access – permission, ability and opportunity to use a record Active records – records that continue to be used with sufficient frequency to justify keeping them in the office of creation; current records. The work includes many of the obscure acronyms used in the profession such as EAD, EDI, and METS. Association for Information and Image Management. Download Citation | On Jan 1, 2005, R. Pearce-moses published A Glossary of Archival and Records Terminology | Find, read and cite all the research you need on ResearchGate Glossary of Accounting Terms Account: A record that holds the results of financial transactions. column of the . Part II—Archival Authority Records Introduction to Archival Authority Records 87 9 Archival Authority Records 91 10 Form of the Name 95 10.1 Authorized Form of the Name (Required) 95 10.2 Type of Entity (Required) 96 10.3 Variant Forms of Names 97 … (1) The noncurrent records of an organization or institution preserved because of their continuing value. (2) The agency responsible for selecting, preserving, and making available records determined to have permanent or continuing value. Ad servers use 302 redirects to allow them to track activities such as ad requests or ad clicks. More modern usage tends to refer to the entire 'lifecycle' of RECORDS MANAGEMENT TERMS . The right, opportunity, means of finding using, or retrieving information. DEFINITIONS ACCESSION. The Society of American Archivists' Dictionary of Archives Terminology is an invaluable resource for anyone getting started with archival research. Dictionary of Archives Terminology. 2. Full references are listed below. List all terms in category Search in full text of entry. Article 1. Disposition: Materials' final destruction or transfer to an archives as determined by their appraisal of permanent, essential, and/or historical value. Association of College and Research Libraries. In support of a more honest Australian archival history and practice, I plan to consider three … Preserves and provides access to the Organization’s historical archives. ... Glossary of Recordkeeping Terms/PDF. The International Council on Archives and the InterPARES Trust are collaborating to build a multi-lingual database of archival terms. The Dictionary of Archives Terminology is the foremost reference on the archival lexicon. GLOSSARY OF archaeological terms Anthropology The study of humankind, with particular emphasis on its cultural and biological adaptations. This is achieved by creating accurate and appropriate representations and by organizing them in accordance with predetermined models. With an expanded scope that encompasses more than 100 new entries from key information governance (IG) disciplines, this PDF version of the fifth edition of the glossary now defines more than 1,000 terms from disciplines that intersect with records and information management (RIM), including security, privacy, audit, legal, information technology, archives, … National Archives and Records Administration (NARA): The Federal agency responsible for appraising, accessioning, preserving, and making available Permanent Records and for issuing disposition authority for … How to use our Collection ... Standards and guidance for government agencies including local councils and universities on records and information management. SAA Glossary : Aggregation: Accumulated or collected records that are organized into groupings or series. The focus is on providing both a conceptual framework and For the purposes of this Article: (1) "Agency" shall mean any State, county, or municipal office, department, Definitions in Context of Data Processing 1.3.1. About the Dictionary; Suggest a Term; Feedback on a Term; Word of the Week; Case Studies. For definitions of other terms, consult the standard glossaries or dictionaries.1 All terms … Accounts Payable: The author and his advisors were careful to distinguish the words defined from similar terms. The transfer of the legal and physical custody of records from an agency to an archival agency or a records center. The unique number assigned to an accession. Thus, acquisition in archives administration refers to the process of acquiring records or archives from any source by transfer, donation, or purchase and so on. Glossary of terms and abbreviations ... Archival Resource Key . ... titles, series titles, and subjects) used in a library catalogue or file of bibliographic records through the application of an authoritative list, called an authority file, to new items as they are added to … Definitions 2-1030 Active Records ... Archival Records - Records with enduring value because they reflect significant historical events, document the history and development of an agency, or provide valuable research data. Among them are archival documents from the Prussian Army, the imperial navy, the imperial protection forces and Freikorps, the Reichswehr and the Wehrmacht, the National People’s Army and the Bundeswehr (Federal Defense). Records Management, Archives, Archives and Records Managment, Dictionary OFFLINE FILING AND TRANSFER OF ELECTRONIC RECORDS AT ABC AGENCY The use of electronic records increases in the industrial revolution 4.0 and the implementation of WFH (Work from Home). A Basic Glossary for Archivists, Manuscript Curators, and Records Managers, issued by the Society of American Archivists (SAA) in 1974, contains a very traditional and relatively limited definition of description: The process of establishing intellectual control over holdings through the preparation of … By being aware of the statutes pertaining to records … This includes records that are created, received, deposited or held by an office of the Government of Saskatchewan. These records are retained for many uses. Definition These are Guidelines for undertaking digitization projects for collections and holdings in the public domain, … Glossary of Records Management Terms www.tab.com Many words, acronyms, and phrases are used in discussions of records management, filing systems, human resources, and government agency and law enforcement recordkeeping. According to James O'Toole (1990), the term "archives" was originally used to "designate all collections of written records" (p. 28). Glossary of Archival Terminology. n. ~ An official statement issued by an archives or manuscript repository identifying the kinds of materials it accepts and the conditions or terms that affect their acquisition. This differs from the backup function in that archive is intended to keep the data for a long time. ACQUISITION POLICY ... dictionary definitions) 3. Glossary of Terminology. The original glossary, Assessment Terminology, was published in 1937, shortly after the founding of the National Association of Assessing Officers. Title. associated record. v Foreword This most recent edition of the Glossary for Property Appraisal and Assessment reflects the changing technologies and needs that affect the assessment pro-fession. Appraisal: The evaluation of records to determine their value and proper disposition. Glossary of Records and Information Management Terms, 5th Ed. A Glossary of Archival and Records Terminology is online at www.archivists.org/glossary. This glossary is not a comprehensive listing of all terms used in records management. Active Records Records used to conduct current Agency business and are maintained in office space and equipment. The glossary of the Canadian standard for archival description. Active Records: Records which are used in an office at least once per month. LCC – Records and Information Management (RIM) Page . The agency retains legal custody of the records when transferred for temporary storage at a records center. General Provisions. Records include the purchase price, depreciation, business unit, and location. (3) The building in which an archival institution is located. Taken together the manuals in this series represent an important step in a transition within the archival profession from an oral tradition to a body of literature that can be accumulated, revised, and criticized. (Afrikaans text signed by the President.) The following are terms related to archives and records management that you may encounter on the Records & Research page.Accession A physical, and often legal, acquisition of records by a repository that is cataloged and added to the permanent collection.Archive (1) The physical repository for archival records or (2) the archival records, in any form, kept permanently for … Records Management Glossary. a. - PDF. The term 'archive' or 'archives' is also widely applied to organisations or subsections of organisations which have custody of archives/records, e.g. Association for Recorded Sound Collections. These are not formal definitions, but rather an explanation of the terms as generally used in NARA training material. (Assented to 27 September 1996) BE IT ENACTED by the Parliament of the Republic of South Africa, as follows:- … Bill Proudfit KM Singapore 2011 An organizational definition of a record A “record” is information in any form or medium that is within the organization’s control and relates to the organization’s activity or business. A Glossary of Archival and Records Terminology Published by SAA in 2005 as one of seven volumes in the Archival Fundamentals Series II, the Glossary , by Richard Pearce-Moses, contains more than 2,000 defined entries, more than 600 lead-in terms, and nearly 700 citations from some 280 sources, and is based primarily on archival literature in the United … Glossary of Archival and Records Terminology . Some digitised records must be retained in hard-copy format regardless of the retention period, due to the The official statement defining which records are available for use under what conditions. ACCESSION NUMBER. While various models of the records life-cycle exist, they all feature creation or receipt, use, and disposition. Entries draw primarily from the professional literature in the United States and Canada. Archives and History. Figure 2.2 Publication of Required Records 6 Figure 2.3 Drafting a FOIA Request Subject 7 ... Based on more than two decades of FOIA experience here at the National Security Archive, we offer this The list is not exhaustive. DEFINITIONS A. Typically, records transferred to the Archives will be designated as either: Appraise for retention / destruction; Retain / process for inclusion; § 121-2. CD945.P43 2005 Records and Information Management (RIM) is the field responsible for the efficient and systematic control of records (paper, electronic documents, microfiche, CD/DVDs, cassette tapes, etc.) b. Glossary of Terms a consolidated glossary of relevant records management, electronic records management, information technology and computer terms. Glossary of Records Management Terms. A Glossary Of Archival And Records Terminology. Glossary of Terms 2 http://archives.nd.edu/records/glossary.htm Term Definition Archives Retention / Disposition What will happen to records that are transferred to the University Archives. A Glossary of Archival and Records Technology. The .gov means it’s official. Records--Management--Terminology. Terms chosen are those used in the NSW public sector and the definitions reflect this usage. This glossary is not a comprehensive listing of all terms used in records management. Terms chosen are those used in the NSW public sector and the definitions reflect this usage. Where applicable, definitions are followed by a brief citation. Preserving Records and Archives - ARM1504; Higher Certificate: Semester module: NQF level: 5: Credits: 12: Module presented in English: Purpose: The purpose of this module is to equip students with a sound understanding of the different theories and practices relating to the preservation of records and archives.Additionally, the student credited with this module will be able to apply the … NARA Records Management Key Terms and Acronyms 1 NARA Records Management Key Terms and Acronyms The following is a list of key terms and acronyms used in NARA’s core records management training. DEFINITIONS OF RETENTION CODES . The Terminology Database was designed to support multidisciplinary communication in the InterPARES 2 research project. The … Record: Recorded information, regardless of medium or characteristics, created, received, and maintained by an organization or person. Table of Contents. Glossary of Archival and Records Terminology201381Richard Pearce‐Moses. These materials are primarily intended for use by records management practitioners in developing countries. Please note that this Glossary defines terms used in your Agreement, this website and our business in general. Before sharing sensitive information online, make sure you’re on a .gov or .mil site by inspecting your browser’s address (or “location”) bar. The Multilingual Archival Terminology project is led by Dr. Luciana Duranti, University of British Columbia (UBC), Canada. Description-related processes may begin at or before records creation and continue throughout the life of the records. The terms have been defined only within the context of the rules. Updated: 9/30/2021 . State Agency Bulletin 4: State Records Management Laws Return to: State and Local Records Management Publications (Laws and Rules) Current through the 87th Legislature, 2021 Download PDF of Bulletin 4 Laws affecting records management aid decision making regarding the control of records activity in state agencies. Federal government websites always use a .gov or .mil domain. Readable Records. Archives--Terminology. The right or opportunity of finding, consulting, or approaching documents and/or information. Definitions . As per The Archives and Public Records Management Act (APRMA), public records include all recorded information that relates to the transaction of government business, regardless of physical form. 15:3-1.2 and 6.2) This glossary establishes a standard meaning and definition for terms and phrases used for material, practices and technologies employed in archives, historical repositories and records management programs. By extension, this Database now stands as a contribution to our understanding of records in dynamic, interactive and experiential systems in the artistic, scientific and governmental sectors. Eligible records MUST be “NON-ARCHIVAL” and covered by a current, approved records retention schedule. Numerous private papers of military personnel complement the official records. Agency Records Officer records with vital or historical value are archived, and ephemeral (non-archival) records are destroyed/deleted. In Archival Collection Guides, users can view name records to see all of the collections created by a person, family, or organization. GLOSSARY OF . The paper versions were scanned and then those scanned images made available on our website. #. or evidence about a past event. The definitions given in the glossary are succinct and accurate. It serves as a basic document for the guidance of archival staff and organizations and persons interested in donating their records or papers. 201-903 ( 21 U.S.C. The National Archives, the Tate Archives. This is achieved by creating accurate and appropriate representations and by organizing them in accordance with predetermined models. archival material in order to promote its accessibility. Glossary of Records Management Terms A. Accession The transfer of legal and physical custody of permanent records from an agency to the National Archives and Records Administration (NARA). Introduction This Glossary of ITS Terms & Abbreviations is a work in progress intended to assist those working with the recently-opened records of the International Tracing Service (ITS), including those whose knowledge of the German language may be … an office or in the Archives after a period of active use (also called archival records). Series. Asset Management : Asset Management is an accounting process for monitoring assets whose purchase price exceeds a defined limit. Guide (2015) and the Archives of New Zealands Information and records management standard (2016) and Implementation Guide (2017). D. Glossary of terms and abbreviations. Guidelines for Archival Futures; Module Guidelines - Trends in Archives Practice; Advice for Authors; Dictionary of Archives Terminology. The South African Bureau of Standards (SABS) in collaboration with the National Archives and Records Service of South Africa (NARSSA) has a specific initiative through participation in the local SABS SC 46 D Committee viz. The United Nations Archives and Records Management Section: Provides records and information management services to the UN Global Secretariat. II. of Describing Archives: A Content Standard (Chicago: SAA, 2007), the standard archival description in the U.S. You can purchase this book directly from SAA (www.archivist.org) or from the University bookstore. Combined Glossary of Standardized Items and Terms Presented in the Handbooks in the State Education Records and Reports Series Released on 1966 1966 by … ARCHIVES, PUBLIC RECORDS, AND RECORDS MANAGEMENTArchives have existed since ancient times. archive v. To save data (usually electronic) in long-term storage (such as magnetic tape or optical disk). Association of Canadian Archivists. ARCHIVES. The Society of American Archivists is pleased to add Archives & Manuscripts: Law to the list of titles in the Non-Archival Paper Records After Imaging Version 1.1 (May 15, 2012) Page 3 of 6 KEY COMPONENTS for “Scanning and Tossing” What Records Are Eligible For “Scanning and Tossing”? 2 . Records Management. Select List of Archival Terminology ACCESS 1. throughout the record life cycle. "Appraisal" means the archival process of determining the value and thus the disposition of records based on a study of their use, their subject content, … Information and Documentation - Archives/Records Management to adopt International Standards and best practice regarding Archives and Records Management … 8. Deaccession: The process by which an archives, museum, or library permanently removes accessioned materials from its holdings. You can access UN archives online and in our Public Research Facility at United Nations Headquarters in New York City. Archives: "1. ISBN 1-931666-14-8 1. (It should be noted that in British Standard Archival Collection Guides contain finding aids from 14 collecting areas at the University of Minnesota. July 2003 ' Commonwealth of Australia 2003 ... function-level classification terms 12 Figure 3 Œ The National Archives record plan showing activity- ... B Glossary 37 C References 42. Association of Records Managers and Administrators. I. records, fax machines, etc. 29 SECRETARY OF STATE 255 MAINE STATE ARCHIVES Chapter 10: RULES FOR DISPOSITION OF LOCAL GOVERNMENT RECORDS SUMMARY: This chapter governs the disposition of local government records. 1. of . You may not find exactly what you were looking for, but you may also find much more than you expected. ARCHIVAL RECORDS: Records that have archival value. Archival definition, of or relating to archives or valuable records; contained in or comprising such archives or records. Download or read book entitled A Glossary of Archival and Records Terminology written by Richard Pearce-Moses and published by Society of Amer Archivists online. 302 redirect: the process of a server sending a browser the location of a requested ad, rather than sending the ad itself. Accounting: A service that oversees, measures, and evaluates financial information for decision making purposes. Search in headword only. Tools for Records Management National Archives of Australia . Definitions adapted from ISO 15489-1, Records and Information Management;, Society of American Archivists’ A Glossary of Archival and Records Terminology (2016), and the US National Archives Transmittal No. Definitions of Retention Codes . Association of Moving Image Archivists. Archaeology The anthropological study of past lifeways, cultures, and cultural processes through the investigation of … GLOSSARY This glossary contains definitions of most of the archival terms used in these rules. Electronic Record A record (excluding data sources) that is generated electronically and stored by means of computer technology Evidence All information that is presented to solve a problem and serve as 3G: the third-generation mobile network infrastructure. A Glossary of Archival And Records Terminology is that item for archivists. Of course the first Australians made records and preserved archives – if we must use those terms. Help you Find Information within our archival collection.

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